Substitute Paraprofessional Onboarding Process

Welcome to Our Team!

Thank you for being interested in becoming a Substitute Paraprofessional.

Important Note:

The Southwest Ohio Council of Governments (SWOCOG) does not typically employ substitute Educational Aides (paraprofessionals). However, Warren County ESC utilizes them exclusively in some special needs programs operated by Warren County Educational Service Center.

Please follow the steps below to complete the onboarding process.

Step 1: Obtain an Educational Aide Permit through the Ohio Department of Education & Workforce Development (ODEW)  🖊️

Step 2: Complete Background Checks (BCI/FBI) 🔍

  • If your background check was completed within 365 days of being hired, we will accept the copies.
  • If your background check is older than 365 days, or you haven’t completed one, you will need to obtain a new background check.

Background Check Location and Code:

Step 3: Your License and Background Check 📧

  • After completing Steps 1 & 2, email Donna Hamilton to inform her that you are ready to complete the Substitute New Hire Packet (Online Employment Application).
  • You will then receive an email from NoReplyCogSubs with instructions to complete the online forms.

Step 4: Complete the Online New Hire Packet đź“‹

  • You will receive an email from NoReplyCogSubs with instructions to complete the Substitute New Hire Packet online.
  • After completing your SCView online forms, email Donna Hamilton to confirm your completion.

Step 5: Set Up Absence Management 🖥️

  • Attend the online substitute orientation through Public School Works.
  • After completing the orientation, set up your Absence Management account in Frontline.
  • If you need assistance, refer to the New Hire Training Course in your Public School Works account.

Step 6: Complete the Substitute Teacher Orientation & Fraud Course in Public School Works 🖥️
-You will receive an email from Public School Works to set up your PSW account.
-You are required to complete the following two required online courses:
–Substitute Teacher Orientation (30 minute training video)
–Fraud Reporting & Training-Ohio Auditor of State
-Once both Public School Works online courses are finished, email your assigned HR Specialist to confirm completion.

Remaining PSW trainings must be completed by the “due date”.
-PSW accounts are reviewed each summer to ensure compliance with annual training requirements.
-Failure to complete all required annual trainings will result in temporary suspension of your Frontline account until all trainings are fulfilled.

Step 7: Set Up Your Frontline Absence Management Account  📋
–You will receive an email from your assigned HR Specialist with instructions to create your Frontline Absence Management Account.
–For a refresher on how to set up your Frontline account, please refer to our Substitute Teacher Orientation Video.