Welcome and thank you for being interested in becoming a Non-Bachelor Substitute Teacher
Onboarding Instructions:
If you are a Non-Bachelor Substitute:
1. Contact the desired district you would like to sub in for this school year.
- Ask them for a recommendation to substitute in their district as a Non-Bachelor Substitute.
- Give them your name, phone number and email address.
- Once the district has emailed Anna, Mary or Donna with your recommendation, you will be contacted to begin the onboarding process.
2. Email Anna (Butler County ESC), Mary (Butler County ESC) or Donna (Warren County ESC) With one of the following documents:
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- Copy of your high school diploma or,
- Copy of your GED certificate; or,
- Copy of your transcripts with completed college coursework.
3. Apply for a 1-Year Temporary Substitute License through ODE (Ohio Department of Education and Workforce)
- ODE Core User Manual (March 2024)
- OH|ID-Apply for License
- When asked for a Superintendent’s signature enter one of the following IRN numbers:
- Butler County ESC (IRN # 046086)
- Warren County ESC (IRN # 050401)
- Do NOT select the district where you will be subbing.
- 1-Year Temporary Substitute license is $25
4. Complete Background Checks (BCI/FBI)
***Complete step 3 before scheduling your background checks.
- If your BCI/FBI background checks were completed within 365 days of being hired we will accept these copies.
- If you do not have a BCI/FBI or it was completed more than 365 days ago, you need to complete new background checks.
Butler County ESC BCI/FBI Background Checks
Warren County ESC BCI/FBI Background Checks
5. Substitute New Hire Packet:
Email one of our HR Support Specialist, Anna (Butler County ESC), Mary (Butler County ESC) or Donna (Warren County ESC) to let them know you are ready to complete the Substitute New Hire Packet (Online Employment Application).
***Note: complete the following before moving forward:
- Obtain a copy of your valid ODEW Teaching/Substitute License for the 2024-25 school year.
- These are located in your OH|ID account.
- Obtain copies of your BCI/FBI Background Checks, if processed outside of the BCESC/WCESC, as outlined in Step 2.
- You will receive an Email from No-Reply Cog Subs to complete your Substitute New Hire Packet (Online Employment Application).
- Once completed, email one of our HR Support Specialist, Anna (Butler County ESC) or Donna (Warren County ESC) to let them know you have finished the packet.
6. Substitute New Hire Training Requirement
- Public School Works will send you an email with a link to access your online New Hire Training course.
- You will have ongoing access to the new hire training course via your Public School Works account.
7. Set up your Absence Management account in Frontline.
- You will receive a “Personal Email Invitation” from Frontline.
- Set up your account and begin accepting assignments.
- Refer to the New Hire training course in your Public School Works account if you need assistance.