Non-Bachelor Degree Substitute Onboarding Process

We are currently hiring new Substitute Teachers for the 2023-24 school year.

Welcome and thank you for being interested in becoming a Non-Bachelor Substitute Teacher!

Onboarding Instructions:

If you are a Non-Bachelor Substitute:

1. Contact the desired district you would like to sub in for this school year.

  • Ask them for a recommendation to substitute in their district as a Non-Bachelor Substitute.
  • Give them your name, phone number and email address.
  • Once the district has emailed Anna or Donna with your recommendation, you will be contacted to begin the onboarding process.

2. Apply for a 1-Year Temporary Substitute License through ODE (Ohio Department of Education)

  • ODE Core User Manual (March 2024)
  • OH|ID-Apply for License
  • When asked for a Superintendent’s signature enter one of the following IRN numbers:
    • Butler County ESC (IRN # 046086)
    • Warren County ESC (IRN # 050401)
    • Do NOT select the district where you will be subbing.
  • 1-Year Temporary Substitute license is $25

3. Complete Background Checks (BCI/FBI)

  • If you have a BCI/FBI completed within 365 days of being hired we will accept these copies.
  • If you do not have a BCI/FBI or it was completed more than 365 days ago, you will need to complete a new background check.

Butler County ESC BCI/FBI Background Checks

Warren County ESC BCI/FBI Background Checks

4. Email or call Anna or Donna once ODE has issued your 1-Year Temporary Substitute License and you have processed your FBI/BCI (background checks) to begin the online employment application.

Get one of the following documents ready to upload into the “Certification” link of the online employment application.

  • Copy of your high school diploma.
  • Copy of your GED certificate; or,
  • Copy of your transcripts with completed college coursework.

5. Then you will receive an email fromNoReplyCogSubs” to complete the online Substitute New Hire Packet.
     Notify us via email when you have completed the online forms. You will then receive an invite via email to schedule an online orientation.

6. Register for and complete the required two-hour Substitute Orientation Zoom Session.

7. Set up your Absence Management account in Frontline after you attend the substitute orientation Zoom session to begin subbing.