Non-Bachelor Degree Substitute Onboarding Process

Welcome, and thank you for your interest in becoming a Non-Bachelor Substitute Teacher

Follow the steps below to complete the onboarding process.

Step 1: Obtain a District Recommendation

• Contact the school district where you would like to substitute for the current school year.
• Request a recommendation to substitute as a Non-Bachelor Substitute in their district.
• Provide the district with your name, phone number, and email address.
• Once the district sends a recommendation email to Anna Hennig or Donna Hamilton, you will be contacted to begin the onboarding process.

Step 2: Apply for a 1-Year Temporary Substitute License

• Apply for a 1-Year Temporary Substitute License through the Ohio Department of Education (ODE).
• Resources for applying:
  • ODE Core User Manual (March 2024)
  • OH|ID-Apply for License
• When asked for a Superintendent’s signature, enter one of the following IRN numbers:
  • Butler County ESC – IRN #046086
  • Warren County ESC – IRN #050401
• Do NOT select the district where you will be substituting.
• License Fee: $25

Step 3: Complete Background Checks (BCI/FBI) 

• If your BCI/FBI background check was completed within 365 days of being hired, we will accept those copies.
• If your background check is older than 365 days, or you have not completed one, you must obtain a new background check.
• Background check locations:

• Butler County ESC BCI/FBI Background Checks (Use code 3319 291)
• Warren County ESC BCI/FBI Background Checks (Use code 3319 291)

Step 4: Submit Your License and Background Check

• Once ODE has issued your 1-Year Temporary Substitute License and you have completed your BCI/FBI background check, email Anna or Donna to begin the online employment application.
• Prepare one of the following documents to upload under the “Certification” section of the online employment application:
  • A copy of your high school diploma; or
  • A copy of your GED certificate; or
  • A copy of your college transcripts with completed coursework

Step 5: Complete the Online New Hire Packet

You will receive an email from NoReplyCogSubs with instructions to complete the Substitute New Hire Packet.

• Notify us via email once you have completed the online forms.

Step 6: Set Up Absence Management

• Attend the online substitute orientation via Public School Works.
• After completing the orientation, set up your Absence Management account in Frontline.
• If you need assistance, refer to the New Hire Training Course in your Public School Works account.

Welcome to Our Team!

We’re excited to have you on board and look forward to working with you!