Certified Substitute Teacher (Bachelors Degree) Onboarding Process

Welcome and thank you for being interested in becoming a Certified Substitute Teacher

Please follow the steps below to complete the onboarding process.

Step 1: Obtain a Teaching OR Substitute License through the Ohio Department of Education (ODE)

If you already have a valid ODE license, skip to Step 2
Resources for applying:
- ODE Core User Manual (March 2024)
- OH|ID Login-Apply for License
When prompted for a Superintendent’s signature, enter one of the following IRN numbers:
- Butler County ESC-IRN #046086
- Warren County ESC-IRN #050401
License Fees:
- One-year substitute license is-$25
- Five-year substitute license is $125.

Step 2: Complete Background Checks (BCI/FBI)

If your BCI/FBI background check was completed within 365 days of being hired, we will accept those copies.
If your background check is older than 365 days, or you have not completed one, you must obtain a new background check.
Background check locations and codes:
- Butler County ESC BCI/FBI Background Checks (Use Code 3319 291 for BCI & FBI)
- Warren County ESC BCI/FBI Background Checks (Use Code 3319 291 for BCI & FBI)

Step 3: Submit Your License and Background Check

Once you have:
✅ A valid ODE Teaching or Substitute License
✅ A completed BCI/FBI background check

Email Anna or Donna to begin the online employment application.

Step 4: Complete the Online New Hire Packet

You will receive an email from NoReplyCogSubs with instructions to begin the online Substitute New Hire Packet.
Once you complete the online forms, email us to confirm submission.

Step 5: Set up Absence Management

Attend the online substitute orientation via Public School Works.
After completing the orientation, set up your Absences Management account in Frontline.
If you need assistance, refer to the New Hire Training Course in you Public School Works account.

We’re excited to have you on board and look forward to working with you!