Welcome to Our Team!
Thank you for being interested in becoming a Substitute Teacher.
Please follow the steps below to complete the onboarding process.
Step 1: Obtain a Teaching or Substitute License
Apply through the Ohio Department of Education & Workforce Development (ODEW).
-If you already have a valid ODEW license, proceed to Step 2.
-Resources for Applying for your license.
ODE Core User Manual (March 2024)
OH|ID Login – Apply for License
Superintendent Signature Requirement:
When prompted, use the appropriate IRN number:
-Butler County ESC: IRN #046086
-Warren County ESC: IRN #050401
-Do not select the individual school district where you intend to substitute.
License Fees:
-One-year substitute license: $25
-Five-year substitute license: $125
Step 2: Complete Background Checks (BCI/FBI) 🔍
-If your BCI and FBI background checks were completed within the past 365 days, and used the appropriate code (3319 291), we will accept the copies.
-If your background check is older than 365 days, or has not been completed, a new background check will be required.
Background Check Locations and Codes:
-Butler County ESC: (Use Code 3319 291 for both BCI & FBI)
-Warren County ESC: (Use Code 3319 291 for both BCI & FBI)
Step 3: Submit License and Background Check Documentation 📧
Ensure you have both of the following:
✅ A valid ODEW Teaching or Substitute License
✅ A completed BCI/FBI background checks
Once obtained, email one of the following HR Specialists to begin the SCView Online Substitute New Hire Packet process:
Butler County ESC: Warren County ESC
Angela Siemer [email protected]
Step 4: Complete the Online Substitute New Hire Packet 📋
-You will receive an email from NoReplyCogSubs with instructions to complete the Substitute New Hire Packet online.
-Once completed, confirm your submission by emailing your assigned HR Specialist.
Step 5: Complete the Substitute Teacher Orientation & Fraud Course in Public School Works 🖥️
-You will receive an email from Public School Works to set up your PSW account.
-You are required to complete the following two required online courses:
–Substitute Teacher Orientation (30 minute training video)
–Fraud Reporting & Training-Ohio Auditor of State
-Once both online courses are finished, notify your assigned HR Specialist to confirm completion.
Remaining PSW trainings must be completed within 30 days.
-PSW account s are reviewed each summer to ensure compliance with annual training requirements.
-Failure to complete all required annual trainings will result in temporary suspension of your Frontline account until all trainings are fulfilled.
Step 6: Set Up Your Frontline Absence Management Account
–You will receive an email from your assigned HR Specialist with instructions to create your Frontline Absence Management Account.
–For a refresher on how to set up your Frontline account, please refer to our Substitute Teacher Orientation Video.