Pre-Service Teacher Permit

Welcome to Our Team!

Thank you for being interested in becoming a Substitute Teacher.

If you are enrolled in an educator preparation program that leads to an Ohio license and will be in an Ohio P-12 classroom as part of your course, follow these steps to begin your journey as a substitute teacher. 

**Please note that the pre-service teacher permit is valid only while the candidate is enrolled in the educator preparation program. Candidates who are no longer enrolled in their educator preparation program and have not yet applied for the Resident Educator license should apply for a substitute teaching license (at the request of the employing school or district) if employed in that capacity.

**Out of State–candidates completing educator preparation programs at colleges or universities outside of Ohio are not eligible for the Pre-Service Teacher Permit. Instead, they may apply for a Temporary Substitute Teaching license through Ohio Department of Education and Workforce Development (ODEW).

**Pre-Service Teacher Permits are obtained by using the IRN of your college or university.

**If you do not meet the criteria to obtain a Pre-Service Teacher Permit follow the steps below:

Step 1: 📞 Obtain a District Recommendation (Required For Everyone, including those that have a Pre-Service Teacher Permit)

  • Contact the school district where you would like to substitute for the current school year.
  • Request a recommendation to substitute in their district as a Non-bachelor substitute using a Pre-Service Teacher Permit or 1-Year Temporary Substitute License.
  • Provide the district with your name, phone number, and email address.
  • Once the district submits your recommendation to Anna Hennig or Donna Hamilton, you will be contacted to begin the onboarding process.

Step 2. Apply for a 1-Year Temporary Substitute License (if you do not hold a valid Pre-Service Teacher Permit).

Visit the OH|ID portal and select “Apply for a License” to submit your application.
-When asked for a Superintendent’s signature, enter one of the following IRN numbers:

  • Butler County ESC (IRN # 046086)
  • Warren County ESC (IRN # 050401)
    • Do NOT select the district where you will be subbing.
  • Pre-Service Teacher Permit (1-Year) $40
  • Pre-Service Teacher Permit (3-Year) $75

Step 3. Complete Background Checks (BCI/FBI)

  • If you have a BCI/FBI completed within 365 days of being hired we will accept those copies.
  • If not, or if your check was completed more than 365 days ago, you must complete a new background check.

Background Check Locations and Codes:

Step 4. Your License and Background Check

  • Once ODE issues your Pre-Service Teacher Permit and your BCI/FBI background checks are processed, email  Anna Hennig or Donna Hamilton to begin the online employment application process.
  • You will be required to upload one of the following documents in the “Certification” section of the online application.
    • A copy of your high school diploma, or
    • A copy of your GED certificate, or
    • A copy of your transcripts showing completed college coursework.

Step 5. Complete the Online New Hire Packet

  • You will receive an email from NoReplyCogSubs with instructions to complete the online Substitute New Hire Packet.
  • After completing the online forms, email us to confirm your submission.

Step 6. Set up Absence Management

  • Attend the online substitute orientation through Public School Works.
  • After completing the orientation, set up your Absence Management account in Frontline.
  • If you need assistance, refer to the New Hire Training Course in your Public School Works account.